Automatic where it can be
ShootPortal is real estate photography workflow software that handles the hand-offs it can do on its own, like estimates, status updates, payment links, receipts, and unlocking downloads, and keeps every step that needs you on one project. This page tells you exactly which is which.
The admin tax
Growing real estate media businesses rarely stall on shooting. They stall on the coordination around each listing.
Address, agent, and package get retyped into a calendar, an invoice, a folder name, and an email.
"Your shoot is confirmed", "Your photos are ready", "Payment received": written dozens of times a week.
Form tool, calendar, invoicing, file transfer, messaging. Each one is fine; the gaps between them are the problem.
Jobs sit after approval or after delivery because the next action depends on you noticing.
Knowing what's unscheduled, unreviewed, or unpaid means checking every app.
The editing gets done. The coordination is what runs late.
Automation vs. one place
A lot of software calls everything automation. We separate it, because you should know what will happen while you're out shooting.
ShootPortal does it with no action from you once the trigger happens, such as a client approving a proposal or a payment clearing.
You take a single action in the project, like sending a proposal or sending media for review, and the rest of that hand-off follows.
Decisions and creative work stay with you: pricing a custom job, picking a time, editing, and marking the shoot complete.
The workflow, step by step
Each row is real product behavior. Settings marked optional can be turned on or off per business.
An agent submits your request form
The request names a service
You're ready to quote
The agent approves the proposal
You propose a shoot time
The agent accepts the time
The shoot is done
Media is uploaded
The agent approves every deliverable
Payment clears, or you mark it paid
See it in action
A 52-second tour of real ShootPortal screens: requests, proposal approval, the calendar with Google, the pipeline, video review, marking payments, share links, and your own brand and domain.
Real ShootPortal screens from a live account. Client details are blurred. No sound.
Everything else in one place
One project per listing
The request, estimate, shoot time, messages, files, approvals, and payments all hang off one project, so nothing gets re-entered between steps. Projects move through eight fixed stages from New Request to Delivered, and the board shows what's waiting on you.
Notifications you control
Around 25 workflow events can notify your team or your clients by email, in-app, or push, and each one can be switched on or off. Ten client email templates are editable, so the automatic messages still sound like your business.
Fewer tools to stitch together
Most real estate photography automation advice starts with connecting separate tools. ShootPortal's approach is to put requests, quotes, scheduling, review, payment, and delivery in one system so there are fewer hand-offs to automate in the first place.
What stays manual
ShootPortal doesn't edit photos or video. Your editor or editing service stays in the workflow.
Clients don't self-book open slots; you or the client propose a time and the other accepts.
If an agent goes quiet on a proposal or payment, the nudge is still yours to send.
The eight stages are fixed; you can control which ones advance automatically, but you can't add your own.
Who it's for
Solo real estate photographers
The hand-offs that happen while you're shooting no longer wait for you to get home.
Growing media teams
Shooters, editors, and the office see the same listing record and the same stage.
Looking for the complete platform overview? See real estate photography software.
Built by a working drone photographer
ShootPortal was built by Jackson Bridges. Founder & Developer of ShootPortal · Owner of Swift Aerial Media · FAA Part 107 Certified Drone Pilot. The hand-offs ShootPortal automates are the ones that used to wait until after a long shoot day.
Pricing
Simple pricing
$29/month
Or $24/month billed annually. One flat Studio plan with the full feature set: no per-listing or per-delivery fees. Card payments from your clients go through your own Stripe account at Stripe's standard rates.
FAQ
Project and client creation from requests, preliminary estimates, payment links on approval, shoot-time follow-through (calendar, declining other times, client notice), moving to Awaiting Payment when everything is approved, receipts, and moving to Delivered when payment clears.
Sending the official proposal, proposing shoot times, editing, marking the shoot complete, sending media for review, and following up with clients who go quiet.
Yes. Automatic estimates, deposits, automatic delivery after payment, payment-gated downloads, and each notification are settings, and stages can be set to advance automatically or wait for you.
There is no Zapier integration. ShootPortal connects to Stripe for payments and Google Calendar for scheduling, and the goal is to need fewer connections.
Yes. 14 days free, no credit card required. Sign up with Google or a five-field form and run one real listing from request to delivery.
Keep reading
Agents order the same packages week after week. Here's how to turn that repetition into a workflow that quotes, schedules, collects, and delivers with far less typing.
Map every stage of a shoot, from first inquiry to follow-up, decide what triggers each step, and turn it into a reusable workflow template you can run on any job.
Aryeo, HDPhotoHub, Spiro, Tonomo, Rela, ShootPortal and more, compared on booking, payments, delivery, and how each one charges you, with pricing checked against official sites.
More of ShootPortal
Put one listing through ShootPortal and see which steps take care of themselves.
14 days free. No credit card required.
