Real estate photography software
From the agent's request to the final MLS download, ShootPortal keeps your estimates, shoot times, client messages, payments, and photo and video delivery on one project, in a portal branded to your business. It runs the business; keep using your favorite editor for the images.
Sound familiar?
Most real estate photography businesses run on texts, a calendar app, a folder link, and a separate payment tool. It works at five listings a week. At twenty, these are the cracks.
Lockbox codes, occupied-home notes, and add-on requests live in text threads you have to dig through on shoot day.
Every weather delay or seller conflict turns into a back-and-forth with the agent, and the calendar drifts.
The files go out, the invoice sits, and you send another polite reminder a week later.
Agents can't find last month's folder when the listing relaunches or their assistant asks for MLS sizes.
Which listings are shot but not delivered? Delivered but unpaid? Answering takes four apps.
A shared folder plus a payment link doesn't look like the premium service you're charging for.
See it in action
A 37-second walkthrough of real ShootPortal screens: the agent's request, the automatic estimate, the shoot on your calendar, video feedback, and payment.
Real ShootPortal screens from a live account. Client details are blurred. No sound.
One system instead of five
Each job gets one record that you and the agent both work from. Here is how the everyday tasks compare.
The complete workflow
These are the stages every listing moves through in ShootPortal, and the real features at each step.
Request
Estimate
Schedule
Shoot
Review
Pay
Deliver
Built for listing work
Concrete features, not a wish list. Each one is something you can try on your next listing.
Requests & service packages
Publish your packages and add-ons in a service catalog with descriptions, "starting at" prices, and what's included. Agents submit a request from your branded form with the property address, the service, a preferred date, and access notes. The request lands as a new project with the client record attached.
Estimates
ShootPortal can build a preliminary estimate the moment a request arrives, adding a travel fee calculated from the distance between ZIP codes, using your tiers or a per-mile rate with a cap. Adjust the line items, send the official estimate, and the agent approves or asks for changes in the portal. Versions and expiry dates are tracked, with a PDF if the brokerage needs one.
Booking & scheduling
Propose a shoot time from the project. The agent accepts, declines, or suggests another time in the portal, and confirmed shoots push to your Google Calendar. Your Google events also show inside the ShootPortal calendar, so you can spot conflicts before you propose.
Submits a request
ClientPicks a service from your catalog, adds the property address, preferred date, and notes.
Preliminary estimate
SystemPackage price plus a travel fee calculated from ZIP-to-ZIP distance, if you enable it.
Official estimate
YouAdjust line items and send. The client approves or asks for changes in the portal.
Propose a shoot time
YouThe client accepts, declines, or counter-proposes. No text-message ping-pong.
Deposit (optional)
ClientCollect a percentage or flat deposit on approval through your own Stripe account.
Projects & clients
Each agent has a client record with contact details, notes, a timeline of messages and activity, and property history: every address you've shot for them, with revenue and outstanding balance. Projects move through clear stages from new request to delivered, so you can see at a glance what's scheduled, in review, or awaiting payment.
Avery Chen
Listing agent · Northside Realty
Contact
Name, email, phone, company, referral source
Properties
Every address you've shot for this client
Projects
Stage, services, shoot date, assigned staff
Timeline
Notes, messages, and activity in order
Money
Lifetime revenue, balances, last payment
Payments
Request payment from the project and the agent pays by card through Stripe Checkout, straight to your own Stripe account. Take a deposit on approval and the balance later, or the full amount. Turn on "unlock downloads after payment" and agents can preview everything immediately while downloads open once the final payment clears.
1. Estimate approved
Scope, price, and terms agreed before you drive anywhere.
2. Deposit paid
A percentage or flat amount secures the date.
3. Media uploaded
Client can preview and review; downloads stay locked.
4. Balance paid
Card payment online, straight to your Stripe account.
5. Downloads unlock
Full-resolution and MLS files become available.
Photo & video delivery
Upload photos, video, Kuula 360 tours, and 3D embeds such as Matterport to the project. Agents approve each item or request changes with written feedback, comment on videos at exact timestamps, then download Print (original) or MLS-sized (2048px) files, one at a time or as a ZIP. Share links let an assistant or co-listing agent view files without an account.
Your brand, not ours
Agents get one professional portal at your subdomain or your own domain, with your logo and brand colors.
Project status
Plain-language stages so clients stop asking “any update?”
Estimate
Review, approve, request changes, download the PDF.
Shoot time
Accept, decline, or suggest another time.
Media
Photos, video, 3D tours, and documents in one place.
Messages
Conversation stays attached to the project.
Payments
Pay deposits and balances by card online.
Set once in the guided setup; every project inherits it.
Use yourname.shootportal.app or connect portal.yourstudio.com with DNS verification.
Conversations stay attached to the listing, not buried in your phone.
Estimate, shoot time, media, payment, and downloads behind one login.
ShootPortal is a branded portal, not fully white-label. Learn more on the photography client portal page.
Who it's for
Solo photographers
One flat plan covers every feature, so you can give agents a polished experience without paying per listing.
Growing media teams
Add staff with the permissions they need and assign them to the jobs they're shooting or editing.
Where another tool fits better
ShootPortal doesn't build single-property websites or flyers, deliver to Zillow Showcase, auto-dispatch photographers by drive time, or handle e-signatures. If those are central to your business, compare options in our guide to the best real estate photography software and ShootPortal vs. Aryeo vs. HDPhotoHub.
Built by a working drone photographer
ShootPortal was built by Jackson Bridges. Founder & Developer of ShootPortal · Owner of Swift Aerial Media · FAA Part 107 Certified Drone Pilot. It was made to run real jobs: requests, quotes, reschedules, revisions, payments, and deliveries.
Pricing
Simple pricing
$29/month
Or $24/month billed annually. One flat Studio plan with the full feature set: no per-listing or per-delivery fees. Card payments from your clients go through your own Stripe account at Stripe's standard rates.
FAQ
It runs the business around the shoot: taking requests, quoting, scheduling, talking to agents, collecting payment, and delivering files. ShootPortal keeps all of that on one project per listing, in a portal branded to you.
No. Keep your editor (Lightroom, an AI editing service, or an outsourced editor). ShootPortal handles everything before and after editing.
Agents submit a request with a preferred date, and you propose the shoot time. They accept, decline, or suggest another time in the portal. If instant self-booking is essential, a self-booking platform may suit you better.
You connect your own Stripe account during setup. Agents pay by card through Stripe Checkout and the money goes to your account. Stripe's standard processing fees apply. You can require a deposit on approval and lock downloads until the final payment.
The agent who orders signs in to their portal. You can also send share links so an assistant or co-listing agent can view the files without an account.
Yes. 14 days free, no credit card required. Sign up with Google or a five-field form, and a guided setup walks you through branding, services, and connecting Stripe.
Keep reading
Aryeo, HDPhotoHub, Spiro, Tonomo, Rela, ShootPortal and more, compared on booking, payments, delivery, and how each one charges you, with pricing checked against official sites.
Three platforms, three pricing models. A side-by-side look at what Aryeo, HDPhotoHub, and ShootPortal each do best, where each falls short, and who should pick which.
Agents order the same packages week after week. Here's how to turn that repetition into a workflow that quotes, schedules, collects, and delivers with far less typing.
Put your next listing through ShootPortal, from the agent's request to paid and delivered, and see how much of the back-and-forth disappears.
14 days free. No credit card required.
