Free photography quote builder

Build a polished quote for a photo, video, or drone job in a few minutes: your logo, the client and project, services with optional add-ons, deposit, and terms. Download it as a PDF and send it today.

Free
No signup. Your numbers stay in your browser
Works on your phone

Add your business

Your logo and details go at the top of the quote. Saved on this device for next time.

Logo

Add your logoTap to choose an image, or drag it here.

Your logo stays on this device. Nothing is uploaded.

Business name

Phone

Website

Business address

Who is it for?

Client name

Company

Client email

Project

Address or location

Shoot date

Services and prices

Fill in common services:

Service 1
Price
$
Service 2
Price
$
Service 3
Price
$
Description
Quantity
Optional add-onListed separately and not added to the total.
Service 4
Price
$
Description
Quantity
Optional add-onListed separately and not added to the total.
Service 5
Price
$

Deposit to book

Use 0 for no deposit.

Quote valid for

days

More options: discount, tax, notes

Discount

Sales tax

Only if it applies where you work.

Quote number

Quote date

Notes for the client

Terms

Live preview

Your logo

Your business name

Phone · email · website

Quote

Prepared for

Client name

Project

Listing media package

Quoted services
Service	Qty	Rate	Amount
Interior and exterior photos Edited, MLS-ready and full-resolution files	1	$0.00	$0.00
Drone photos Aerial stills of the property and surroundings	1	$0.00	$0.00
Travel Round trip to the property	1	$0.00	$0.00

Subtotal: $0.00
Total: $0.00

Optional add-ons

Not included in the total. Ask to add any of these.

Walkthrough video$0.00
Twilight exterior$0.00

Notes

Photos are delivered through an online gallery with full-resolution and MLS-sized downloads.

Terms

Deposit: the deposit listed above confirms your booking date. Balance: due on delivery. Rescheduling: let us know at least 24 hours ahead. Usage: images are licensed for marketing this project.

Saved on this device only. Nothing is sent to us.

Quote total

$0.00

Preview

What a photography quote should include

Who and what: your business details, the client, and the project with its location and date.
Deliverables in plain words:number of edited photos, video length, file formats, and turnaround, so the client knows exactly what they're buying.
Line items: each service with quantity and price, plus travel if you charge it.
Options: add-ons listed separately so the client can say yes to more without asking for a new quote.
Money terms: total, deposit to book, balance due, and when each is paid.
Validity and policies: how long the price holds, how rescheduling works, and how the images may be used.

How to write quotes clients approve

Send it fast. A quote sent the same day, while the client is still deciding, has the best chance of being accepted.
Lead with the outcome. Describe what the client gets (listing photos ready for the MLS, a 60-second brand film) before the technical detail.
Offer a choice. Two or three packages, or a core package with optional add-ons, makes the decision “which one” instead of “whether.”
Be specific about money. Show the deposit and the balance, and when each is due.
Set an expiry date. A validity window protects you from old pricing and gives the client a reason to decide.

Not sure what to charge? Work it out first with the real estate photography pricing calculator or the drone photography pricing calculator.

Quote, estimate, or invoice?

An estimate is a first approximation, useful when the scope isn't fixed. A quote commits to a price for a defined scope, which the client accepts. An invoice requests payment for agreed or delivered work. If you need an invoice next, use the free photography invoice template.

Running every job on separate documents gets hard to track. See how photography invoicing software keeps estimates, deposits, and payments on the project they belong to.

Quotes clients approve online

In ShootPortal, you send the proposal from the project and the client approves it or asks for changes in your branded portal, with the estimate PDF one click away.

Photographer view of an estimate with line items next to the agent's view of the official proposal with Approve and Request changes — Real ShootPortal screens. Client details are blurred.

FAQ

Quote builder questions

Is the photography quote builder really free?

Yes. There's no account, no watermark, and no limit. Build as many quotes as you like and download them as PDFs.

Where is my information stored?

Only in your browser on this device, so your business details are filled in next time. Your logo is read on your device and never uploaded. Clear it any time with Start over.

What's the difference between a quote, an estimate, and an invoice?

An estimate is an early approximation. A quote is a specific price for a defined scope that the client can accept. An invoice asks for payment for work that's been agreed or delivered.

Should I include a deposit?

Many photographers take a deposit to confirm the date and cover early costs. The builder shows the deposit and remaining balance so the client knows exactly what's due and when.

Can I add sales tax?

Yes, enter a tax rate. Whether tax applies to photography depends on where you work and what you deliver, so check your local rules.

Does this create a quote inside ShootPortal?

No. This free tool works on its own. In ShootPortal, proposals are built from your service catalog and your client approves them online, on the same project that handles scheduling, payment, and delivery.

Keep going

Creating a quote is just the beginning

In ShootPortal, clients approve proposals online, and the same project carries the shoot time, messages, card payments, video review, and delivery.

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