Photography client questionnaire
A client questionnaire to send before a shoot so you arrive knowing the goals, deliverables, usage, schedule, location access, style, budget, and who approves the work. It works for real estate, commercial, drone, and video projects.
For: Photographers and videographers onboarding a new project. Free, no email required.
What's inside
Everything the template covers
Contact details
Who you're working with and the best way to reach them.
Project goals
What the photos or video need to achieve and where they'll be used.
Deliverables and usage
Formats, quantities, and how the client plans to use the images.
Schedule and access
Dates, time windows, keys or codes, parking, and on-site contacts.
Location details
Address, rooms or areas to include, and anything to avoid.
Style references
Links or examples the client likes.
Budget and approvals
A budget range and who signs off on the final work.
How to use it
From download to done
- 1
Download the editable version and add your business name.
- 2
Remove any sections that don't apply to the type of work you do.
- 3
Send it to new clients after the first conversation and before you quote.
- 4
Use the answers to build an accurate quote and a shot list.
- 5
Keep the completed questionnaire with the project for reference.
Ask about usage early
Knowing where images will appear shapes deliverables, formats, and sometimes price.
Find the decision maker
Knowing who approves the work prevents late surprises in review.
Keep it short for repeat clients
Trim the questionnaire for clients you work with often.
Collect project details as the request comes in
ShootPortal's branded request form captures the client's contact details, address, chosen service, preferred date, and notes, and creates the project and client record automatically, with messages and files staying on that project.
FAQ
Template questions
When should I send a client questionnaire?
After the first conversation and before you send a quote, so the quote reflects what the client actually needs.
Can clients fill it in digitally?
Yes. Send the Word version to fill in, or share it as a Google Doc. A printable PDF is included too.
Does it work for video and drone projects?
Yes. The deliverables, schedule, and location sections apply to video and aerial work as well.
Keep going
- Photography quote builderCreate a polished client quote and download it as a PDF.Free tool
- Real estate photography shot listRoom-by-room checklist plus a prep list to send the agent.Free template
- Drone photography business plan templateGuided plan from services and customers to costs and goals.Free template
- GuideHow to Manage Multiple Real Estate Photography Clients Without Losing Track of ProjectsRead the guide
- GuideHow to Create a Professional Client Portal for Your Photography BusinessRead the guide
- ShootPortalphotography client portalOne branded link for every client and job.See how it works
Templates help. A system runs the business.
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