ShootPortal

Photography invoice template

Make your invoice right on this page: add your logo and details, list what you're billing for, and the totals and balance due work themselves out as you type. Download a polished PDF in one click. Prefer a spreadsheet? The Excel version is below.

Add your business

Your logo and details go at the top of the invoice. Saved on this device for next time.

Logo

Your logo stays on this device. Nothing is uploaded.

Who are you billing?

What are you billing for?

Fill in common services:
  1. $
  2. $
  3. $
$

A deposit or earlier payment. Use 0 if none.

days
More options: discount, tax, notes

Discount

%

Only if it applies where you work.

Balance due

$0.00

Preview

Prefer a blank file?

Download the same layout to edit on your computer or print and fill in by hand.

Editable Excel / Google Sheets (.xlsx)XLSX · 8 KBPrintable PDFPDF · 18 KB · 1 page

What's inside

Everything the template covers

  • Invoice details

    Invoice number, invoice date, and due date fields.

  • Bill-to and project

    Client details and the project or property the invoice covers.

  • Line items with formulas

    Quantity times rate for every line, totals calculated for you.

  • Discount, tax, and deposit

    Optional discount and tax rate cells, plus deposit paid and balance due.

  • Payment instructions

    A block for how and where the client can pay.

How to use it

From download to done

  1. 1

    Add your logo and business details once. They're saved on this device for your next invoice.

  2. 2

    Enter who you're billing and the project.

  3. 3

    List each service with its price. Totals add up on their own.

  4. 4

    Enter any deposit already paid and how the client can pay you.

  5. 5

    Click Download PDF and send the file to your client.

Number invoices consistently

A simple pattern, like the year plus a sequence, makes payments easy to match later.

Show the deposit you've received

Clients pay faster when the remaining balance is unmistakable.

Tax depends on where you work

Whether sales tax applies to photography varies by location. Leave the rate at zero unless it applies to you.

Get paid from the project, not a separate spreadsheet

In ShootPortal, you request payment from the project and clients pay by card through Stripe Checkout, straight to your own Stripe account. Take a deposit on approval, request the balance later, record cash or checks, and let downloads wait until the project is delivered.

Start Your 14-Day Free Trialphotography invoicing software
Real ShootPortal screens. Client details are blurred.

FAQ

Template questions

Is my information uploaded anywhere?

No. Everything you type, including your logo, stays in your browser on this device, and the PDF is created on your device.

Does the spreadsheet version work in Google Sheets?

Yes. Upload the .xlsx file to Google Drive and open it in Google Sheets; the formulas work there too.

Is this template tax or legal advice?

No. It's a practical layout. Check your local requirements for tax and invoicing.

What should my payment terms be?

Choose terms that match how you work, such as a deposit to book and the balance before final files. State them on the quote and repeat them on the invoice.

Keep going

Templates help. A system runs the business.

ShootPortal connects requests, estimates, scheduling, client communication, payments, and delivery on one project, in a portal branded to you.

Start your free trialMore free templates
  • 14-day free trial
  • No credit card required
  • Sign up with Google or five fields

14 days free. No credit card required.